Daria

    Klyza

    Staff Cost + Profit Margin Calculator

    This spreadsheet automatically calculates the true hourly cost of each staff member and shows exactly what you need to charge to maintain healthy profit margins across the business.

    It brings together all essential cost factors.. including wages, holiday pay, National Insurance, product usage, fuel/mileage, and other costs.. and converts them into one clear figure so you always know your accurate cost per hour and the rates required to achieve a 20%, 25%, or 30% profit margin.

    Enter your details below and it will be sent straight to your inbox!

    What the tracker does

    • Calculates the total hourly cost of each staff member

    • Factors in:

      • Hourly wage

      • Holiday pay

      • Employer National Insurance

      • Average product usage costs

      • Average fuel/mileage costs

      • Other Costs

    • Automatically generates:

      • Break even hourly rate

      • Recommended hourly rate for 20% profit

      • Recommended hourly rate for 25% profit

      • Recommended hourly rate for 30% profit

    Why it matters

    This tool gives you complete clarity on:

    • Whether your current pricing is profitable

    • How rising costs affect your margins

    • What you need to charge to expand sustainably

    • How much each team member actually costs per hour

    It helps you make confident decisions about pricing, quoting, staffing, and long term business growth, ensuring your business remains profitable while maintaining high standards for every client.